THE breach of data at a Ceredigion council is being blamed on a ‘human error’.
It involved 98 exempt documents detailing personal and sensitive information being published on a county council website in 2013, but only came to light last year.
Speaking with councillors, the highest risk cases involved were those that concerned health information about eight people, said Senior customer contact office, Arwyn Morris.
Morris has said that following the incident all documents will be checked and assessed by two people to decide whether they should be kept confidential or not.
The audit committee for the council was told that the documents were published in 2013 and blamed a redesign of the authority’s website back in 2006, the breach did not come to light until last August.
The redesign meant that a new electronic management system was in place, which they claim is to blame for some documents being filed incorrectly.
Out of the eight people that were deemed as the highest risk by the council, four have been sent personal letters of apology for the release of their medical information. The other four have unfortunately passed away since the release of the details.
The remaining 90 cases in the breach which the council deemed were of the lowest risk, have not been contacted, they contained names, addresses and company names and sale of land transactions.
Councillor Hag Harries has hit back at the council saying that not all data the council deem as lower risk is as simple as that, he used the example of someone who has fled violence now possibly being identifiable.
He said: “It could seem trivial, or it could mean loss of life for somebody.”
The Information Commissioner’s Office is due to compile a report into the incident.
Ceredigion chosen as rehearsal county for the next census
CEREDIGION is one of four regions in England and Wales chosen by the Office for National Statistics (ONS) to take part in the Census Rehearsal on Sunday, 13 October 2019.
For the first time ever, the 2021 Census is designed to be answered primarily online. Because of this, this year’s rehearsal is particularly important as it gives the ONS the chance to test out their brand new systems and processes to make sure that everything works as it should.
Later this year, everyone who lives in Ceredigion will be asked, by the ONS, to complete a questionnaire about the people in their household as on 13 October 2019. The rehearsal will be ‘digital first’, like the 2021 Census.
Help will be available for people who find completing the online form difficult, and paper forms will be supplied to those people who really need them.
Councillor Ellen ap Gwynn is the Leader of Ceredigion County Council. She said: “The information gathered during a census is very important to all of us because it helps us to understand our population and guides our planning for the whole range of public services, such as the number of school places needed and the provision of housing, hospital and GP services and social care in local areas. The information collected is the basis of the Council’s level of financial allocation for the next 10 years. It is therefore vital that we gather up-to-date information about our population.”
“A sample of primary schools across Ceredigion who have already been contacted by the ONS are being provided with educational resource packs to inform children about the Census Rehearsal. In 2021, secondary schools in Ceredigion will also be provided with information packs but they won’t be asked to take part in the rehearsal process this year.”
“The Census Rehearsal should not be mixed up with the annual Electoral Registration canvass which is currently being carried out by Ceredigion County Council. During the annual canvass, each household receives a Household Enquiry form which is used to check who is living at an address and confirms who is currently on the Electoral Register – You need to be on the electoral register to vote in elections and referendums.”
Ceredigion was chosen for the rehearsal because it has a high proportion of Welsh speakers and includes a large rural area with varying internet coverage. Tower Hamlets and Hackney in London and Carlisle in Cumbria will also be taking part.
Director of ONS Census Operations, Pete Benton, said: “As the Census only takes place every ten years, it is important we hold an operational rehearsal to ensure that all our processes run smoothly. The people who take part will all be helping to ensure the overall success of the 2021 Census.”
Llanbadarn Fawr – Sulien ward by-election results
MATTHEW WOOLFALL JONES won the majority of votes at the Llanbadarn Sulien by-election held on Thursday, 18 July 2019.
Matthew, from Plaid Cymru will now represent the ward as a County Councillor for Ceredigion County Council.
The position became vacant following the tragic death of the late Paul James in April 2019.
The turnout for the Election was 38.16% with 63% of the votes going to Matthew Woolfall Jones. He will begin his position in the coming days.
Brownies work together to increase their use of the Welsh language
CERED: MENTER IAITH CEREDIGION have been working closely with Penrhyncoch Brownies over the last year to increase their use of the Welsh language and to raise awareness of its importance.
The partnership has enabled Penrhyncoch Brownies to receive the Ceredigion Girlguiding Vice President award which represents their commitment and contribution to the Welsh language.
Cered has been working closely with Girlguiding Ceredigion by working with Girl Guides branches as well as the Brownies. Cered’s intention is to continue working closely with Brownies and Girl Guides in Ceredigion so that they are able to offer a wide variety of Welsh language activities.
A series of Welsh activities were organised for members including Welsh song composition sessions supported by Mari Mathias, a young singer from Ceredigion.
Rhodri Francis, Cered Development Officer said: “Cered has established a successful partnership with the Brownies in Penrhyncoch which has enabled them to increase their Welsh portfolio. The Welsh song which they composed is a testament to their success, their commitment and enthusiasm towards the Welsh language.”
Wendy Reynolds, Penrhyncoch Brownies Leader said: “It was a wonderful surprise to learn that we had won the Ceredigion Girlguiding Vice President award for our contribution to the Welsh language. We always encourage the girls to speak Welsh. The composition of a Welsh song with the help of Mari Mathias in particular, certainly raised the girls’ confidence and as a result they are using the Welsh language. I am very proud of them.”
Caroline Wilson, County Commissioner for Girlguiding Ceredigion said: “The Penrhyncoch Brownies really enjoyed working with Cered to produce the CD. This was a new experience for the girls which they really enjoyed. The Penrhyncoch Brownies were put forward for an award at the recent Inspire event at Broneirion home of Girlguiding Cymru. As county commissioner for Girl-guiding Ceredigion I was invited to the unit to present the awards to the girls – it was a great honour!
Girlguiding Ceredigion welcomes the opportunity to work more with Cered in the future. We are always looking for new leaders so that more girls can have opportunities of experiencing guiding.”
Cered’s main aim is to support, influence and develop the use of the Welsh language in Ceredigion through partnership and co-operation to establish the best possible foundation for the development of the language in the society and community.
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